Administrative Personal Assistant - Malindo Feedmill

Join Malindo Feedmill as an Administrative Personal Assistant and play a pivotal role in ensuring smooth daily operations for our executive team. This position offers a unique opportunity to contribute to a dynamic and growing company in the heart of Jakarta Selatan. As an Administrative Personal Assistant, you'll be the backbone of our executive team's daily activities, handling a variety of tasks with precision and efficiency.

Malindo Feedmill is a leading player in the Indonesian feed industry, known for its commitment to quality and innovation. Our state-of-the-art facilities and dedicated team make us a preferred choice for both local and international clients. By joining us, you'll have the chance to work in a stimulating environment that values your skills and growth.

In this role, you'll be responsible for managing schedules, coordinating meetings, and ensuring that our executives have all the information they need to make informed decisions. You'll also be the first point of contact for visitors and clients, making your communication skills and professionalism crucial to our success.

📋 Tanggung Jawab Pekerjaan

Key Responsibilities:

• Manage the daily schedules and calendars of the executive team, ensuring all appointments and meetings are properly coordinated.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, with a high level of accuracy and confidentiality.
• Prepare and distribute meeting agendas, minutes, and follow-up materials to ensure effective communication and decision-making.
• Assist in the organization and coordination of events, both internal and external, to support the company's goals and objectives.
• Provide administrative support to the executive team, including data entry, document preparation, and other clerical tasks.
• Serve as the primary point of contact for visitors and clients, ensuring a professional and welcoming experience.
• Maintain and update the company's filing system and ensure all documents are properly organized and easily accessible.
• Support the HR department in the recruitment process, including scheduling interviews and coordinating with candidates.

🎓 Kualifikasi & Syarat

Kualifikasi & Syarat:

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 3 years of experience in administrative or executive assistant roles, preferably in a corporate or professional environment.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both written and verbal, with the ability to interact professionally with executives, clients, and visitors.
• High level of confidentiality and discretion, with the ability to handle sensitive information responsibly.
• Ability to work well in a fast-paced, dynamic environment with the ability to adapt to changing priorities and demands.
• Fluency in both English and Indonesian languages is a plus.

🛠️ Keahlian

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